Annual Report 2021
Department of Medical Information
Toshihiko Doi, Yoshihiro Aoyagi, Keiichi Nomura, Koji Oda, Satoshi Saito, Mikina Takiguchi, Nobuo Mochizuki, Kazuya Mizuguchi, Yuko Tanabe, Natsuka Kodate
Introduction
We oversee the stable operation of hospital information systems. We maintain the systems in cooperation with other departments in the hospital to ensure that daily operations can be performed appropriately. In addition, we improve operations and develop systems from the viewpoint of information. We are researching the use of IT to improve operational efficiency and patient services.
The Team and What We Do
<Projects performed>
- The operation, management, updating, and improvement of the hospital information systems (in cooperation with each department)
- Consultation on the appropriate use of medical information (in cooperation with the Medical Information Management Section)
- Committee activities in the "Kashiwa Campus Information Committee," "Medical Information Management Committee," and "Medical and Surgical Meetings"
- Establishment of a Hospital Information System Management Subcommittee, and preparation and operation of guidelines
- Inventory activities for electronic medical record IDs
- Participation in the demonstration study on Kashiwanoha Smart City
- Establishment of Tsuruoka Telemedicine Plan
- Information security assessment on the Kashiwa campus
- QC activities (in collaboration with the Nursing Department)
- Improvement of efficiency of hospital bed management (Award for Excellence)
<Ongoing>
- Conducted verification of RPA contributing to the efficiency of hospital operations
Research activities
- Collaboration with NTT Data
- Joint research with Pfizer R&D
- Support for sensing and other initiatives
- Information security study sessions (e-learning)
- Work to introduce Life Mark Concierge (application for smartphones)
- Digitalization of applications related to electronic medical records
Research activities
We have presented at conferences such as the Medical Informatics Society, Radiological Society of North America, and others. This year, we also published an article in a monthly medical journal, New Medicine in Japan. Continuing from last year, we conducted joint research with Pfizer R&D and NTT Data on data linkage with electronic medical records in clinical trials and participated in joint research with Flatiron on the utilization of electronic medical record data.
Education
The Division provided support mainly for medical information technicians to obtain certification. One person obtained this certification in FY2021. In addition, education on project management was provided through on-the-job training.
In the hospital, e-learning on information security was conducted. In addition, a monthly newsletter was published to raise awareness of IT literacy.
Future Prospects
In FY2021, activities were conducted to organize and resolve issues for the stable operation of the hospital information systems after their renewal. In the future, we will further establish stronger relationships with departments and aim for more appropriate operation of the hospital information systems. In addition, we will actively conduct activities for the adopted demonstration project, as it will lead to improved patient services, and contribute to further value enhancement of East Hospital. For research, we will continue to perform joint research with companies and aim to obtain public research grants and other funding. We will hold seminars on a regular schedule to improve information literacy on the Kashiwa Campus. As part of information security management, the information systems used on the Kashiwa Campus will be identified and their operational status will be monitored.