Annual Report 2023

Department of Medical Information

Yoshihiro Aoyagi, Koji Oda, Keiichi Nomura, Mikina Takiguchi, Kazuya Mizuguchi, Yuko Tanabe, Yuki Takahashi, Takahiro Akita, Natsuka Kodate

Introduction

 Our team manages the system to ensure the stable operation of the hospital information system. We work with various hospital departments to ensure the system is properly maintained so that daily operations run smoothly. Furthermore, we strive to enhance operations and innovate systems from an information systems perspective. Our ongoing research focuses on leveraging IT to improve operational efficiency and elevate patient services.

The Team and What We Do

 <Projects performed>

• The operation, management, updating, and improvement of the hospital information system (in cooperation with each department)
• Consultation on the appropriate use of medical information (in cooperation with the Medical Information Management Section)
• Consultation services regarding the appropriate acquisition of medical fees (in collaboration with the Medical Affairs Management Section)
• Consultation services regarding the provision of safe medical care (in collaboration with the Office of Medical Safety Management Section)
• Committee activities in "Kashiwa Campus Information Committee", "Medical Information Management Committee" and "Medical and Surgical Meetings". In addition, from this year, we have been participating in “Ministry of Medical Safety Administration", and "Disaster Prevention and Management Committee".
• Operation of the Hospital Information System Management Subcommittee and revision of procedures.
• Inventory of electronic medical record IDs.
• Assess equipment failure status and propose countermeasures.
• Participation in QC activities (information dissemination through newsletters).
• Participation in the next hospital information system update project and dissemination of information.
• Implementation support to related departments in system implementation.
• Response to system audits.
• Improvement of system and operation for hospital function evaluation review.
• Formulation of hospital information system BCP.
• Strengthen security measures related to hospital information systems.
• System development for outpatient and hospital bed expansion.
• Operation and maintenance of systems related to telemedicine.
• Support for initiatives related to biosensing, etc., at cooperating lodging facilities.
• Participation in demonstration projects associated with Kashiwanoha Smart City.
• Joint research with DAIICHI SANKYO Co., Ltd.
• Joint research with Fujitsu Japan Ltd., Pfizer R&D Japan G.K.

 <Ongoing>

• Digitization of forms related to electronic medical record systems.
• Participation in the Advanced Clinical Research Environment Infrastructure Development Program of the Comprehensive Accelerator Program for Practical Use of Medical Technology
• Joint research with Flatiron Health K.K.
• Joint research with Mitsui Fudosan Co., Ltd, National Institute of Advanced Industrial Science and Technology (AIST)
• Joint research with 3H Medi Solution Inc. and 3H Clinical Trial ltd.
• Participation in WG2 and WG5 of the Comprehensive Promotion Project for Practical Application of Medical Technology in 2023
• Joint research with Chugai Pharmaceutical Co., Ltd. and NTT DATA Corporation

Research Activities

 We made presentations at the Japan Association for Medical Informatics, DIA Japan, the European Congress of Radiology, the Radiological Society of North America, etc.

 Continued joint research on the utilization of electronic medical record data with Flatiron Health K.K.

 Participated in joint research on data analysis of adverse events and comorbidities in cancer patients using EHR data was initiated with DAIICHI SANKYO Co., Ltd.

 Participated in joint research project on standardized data linkage in clinical trial operations with Fujitsu Japan Ltd., Pfizer R&D Japan G.K.

Education

 <For department colleague>

 Support is being provided to Healthcare Information Technologists (HIT) to obtain qualifications. In FY2023, one HIT and Information Technology Passport acquired qualifications. Education on project management was provided through on-the-job training.

 <For Hospital colleague>

 E-learning on information security was conducted (twice a year). Training was conducted by the person in charge of medical information system safety management (once a year). In addition, educational activities to improve information literacy were conducted by publishing a monthly newsletter.

Future Prospects

 In FY2023, the staff was appointed by job rotation from the Department of Pharmacy. Close collaboration with other departments such as Nursing, Radiological Technology, Clinical Laboratory, and Pharmacy has become possible. Support and advice are provided to each department in the introduction and updating of the hospital information system. From this year, we will participate in committee activities related to medical safety management and disaster prevention and strengthen the system for utilizing EHR data in medical safety and responding to system failures in the event of disasters. Regarding the handling of medical information and strengthening of governance, a management and provision system was established in cooperation with the Medical Information Management Department from the perspective of the hospital information system. We have started linking data in an actual clinical trial as a result of joint research with a company. We will work to refine the system so that it can be widely applied in the future. For products that have been commercialized through joint research, we will continue to confirm the usability of the products during version upgrades. We also continue to work on security measures for hospital information systems, starting with the Electronic Medical Records System and expanding to department systems. We will keep actively working to improve information literacy among our staff and to enhance our information security-related training programs.